In this era of deepening globalization, the demand for mailing from Hong Kong to Mainland China is growing. Whether it's individuals sending gifts to friends and family or businesses conducting cross-border commercial transactions, understanding how to effectively mail packages from Hong Kong to Mainland China is helpful for many. This article will guide you through the entire process of mailing from Hong Kong to Mainland China, including choosing the right mailing service, preparing packages, handling tariffs and customs clearance, and tracking the arrival of packages.

 

 

Choice of Mailing Service Providers

 

Hong Kong, as an international logistics hub, offers a variety of mailing options and services to meet different needs and budgets. From traditional postal services to modern courier solutions, each service has its unique advantages. Here are some of the main mailing service providers:

 

Different courier companies have their own prohibited items list, generally divided into prohibited items and regulated items.

 

Hong Kong Post

 

 

Hong Kong Post offers three main services: international express, airmail, and surface mail, all covering Mainland China.

 

Hong Kong Post provides a postage calculator to calculate specific postage for different mailing types and destinations. As postage depends on various factors, such as the type of mail (e.g., small letters, large letters, parcels), weight, and destination, specific postage needs to be determined through the postage calculator. Hong Kong Post Postage Calculator.

 

Prohibited Items List

 

 

 

SF Express

 

 

Service Type	Weight Limit	Cost	Estimated Arrival Time	Delivery Method
SF Express	For example: 5kg limit suitable for documents or items	Please consult SF Express for detailed costs	2-6 working days	Door-to-door service
E-commerce Express	Suitable for cross-border e-commerce	Guangdong: First kg $22, subsequent weight (per 0.5kg) $6. Non-Guangdong: First kg $25, subsequent weight (per 0.5kg) $7	Please consult SF Express for detailed times	Customers need to send their own parcels at Tsing Yi Transfer Station
E-Shun Delivery	Suitable for personal items, based on personal use, requires uploading personal information	Nationwide uniform price: First kg $48, subsequent weight (per 0.5kg) $7.	6-8 working days	Door-to-door service
SF Card Air	Suitable for large items' heavy cargo consignment service	Per kg $20 – 24, minimum cost $1,000.	Please consult SF Express for detailed times	Door-to-door service
Direct Truck	Suitable for whole truck cargo, with 3-ton trucks/10-ton trucks/40 container trucks available. Service scope limited to Shenzhen/Dongguan/Guangzhou/Foshan areas.	Please consult SF Express for detailed costs	Starting from 2 – 5 working days	after submitting complete customs declaration documents Truck arrives, customers need to unload the truck themselves

 

ZTO International

 

 

ZTO International is a subsidiary of ZTO Express, a Chinese express company, providing cross-border logistics services for Hong Kong customers. Service types include China-Hong Kong Express and Cross-border Direct Mail.

 

China-Hong Kong International

 

China-Hong Kong Standard Express Service meets customers' needs for sending large cargo, heavy items, and batch documents to Mainland China, offering door-to-door pickup and delivery and agency customs clearance services at economical prices, while extending a variety of value-added services to meet customers' comprehensive logistics needs.

 

Mailing Items Standard: Documents, samples, large cargo, etc.

 

Cross-border Direct Mail

 

Cross-border Direct Mail is a logistics service product designed for cross-border e-commerce imports into China, with BC Direct Mail and Personal Postal Import as two customs clearance modes.

 

	Type of Mailed Items	Tax System	Time Required	Customs Clearance Requirements
BC Direct	Mail Items that meet the Cross-border E-commerce Retail Import Goods Positive List	Cross-border E-commerce Comprehensive Tax	3 – 6 working days	Order, payment slip, and waybill need three-way verification
CC Personal Postal	Must meet personal use requirements	Postal Tax, exempted if under ¥50.	5 – 7 working days	Provide a copy of the recipient's ID card

 

Preparing Packages

 

When you have chosen a mailing service provider and are preparing to send a package from Hong Kong to Mainland China, here are some important steps and considerations to ensure your package arrives safely and efficiently at its destination.

 

Choose Suitable Packaging Materials

 

• Boxes: Choose sturdy cardboard boxes that fit your items. Avoid using damaged or overly used boxes.

 

• Filling Materials: Use foam, bubble wrap, or other filling materials to ensure items do not move inside the box.

 

• Sealing Tape: Use strong adhesive tape to seal the box evenly at the opening to ensure the box does not open during transportation.

 

Marking and Documentation

 

• Labels: Clearly write the recipient's complete address and contact information. If possible, print labels to improve clarity.

 

• Customs Declaration: For international mailing, you may need to fill out a customs declaration form. Ensure the information is accurate to avoid customs clearance delays.

 

Check Prohibited and Regulated Items

 

Before packing, check to ensure your items are not on the list of prohibited or regulated items. This information can be found on the official website of the mailing service provider.

 

Weight and Size Restrictions

 

Confirm that your package meets the weight and size restrictions of the mailing service provider. Packages exceeding the limit may incur additional fees or may not be mailed.

 

Following these steps can help ensure your package is safe during its journey from Hong Kong to Mainland China and can also help speed up the customs clearance process.

 

Tariffs and Customs Clearance

 

When mailing a package from Hong Kong to Mainland China, tariffs and customs clearance are two important aspects. Understanding these processes can help ensure your package passes through customs smoothly, avoiding unnecessary delays or additional fees.

 

Tariffs

 

• Tariffs are taxes levied on imported goods. They are usually calculated based on the type, value, weight, or quantity of goods.

 

• Payment Responsibility: Usually paid by the recipient, but in some cases, the sender can choose to prepay.

 

• Understanding Tax Rates: Different goods have different tax rates. It is advisable to inquire about the destination country's tariff policies before mailing.

 

Customs Clearance

 

• Process: Customs clearance refers to a series of procedures that goods must go through when entering or leaving a country's borders. This includes checking whether the goods comply with the laws and regulations of the importing country.

 

• Necessary Documents: Usually include commercial invoices, shipping documents, packing lists, and possibly special permits. Ensure all documents are complete and accurate.

 

• Inspection: Customs officials will inspect the goods and related documents to ensure compliance with all applicable laws and regulations.

 

Additional Tips

 

• Estimated Time: Customs clearance time may vary due to various factors, including the type of goods, destination, and customs workload.

 

• Tracking Information: Use the tracking system provided by the mailing service to stay informed about the customs clearance status of your package.

 

• Professional Help: Consider using professional logistics service providers who can help handle the customs clearance process, especially for complex or high-value goods.

 

In today's globalized world, cross-border mailing has become increasingly common for both individuals and businesses. Understanding how to efficiently and safely mail from Hong Kong to Mainland China can save time and money and ensure the safe arrival of your items. In this process, choosing a reliable remittance service, such as PandaRemit (PandaRemit), is equally important for handling international transactions and payment processing.

 

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